Questions,
answered.

Productivities is a task manager and calendar planner with Markdown Pages, Pinboard, Spaces, structured tables and databases, Canvas, People, and optional AI tools. You create, organise, schedule and complete tasks inside Productivities; external task apps are optional integrations, not required destinations.

A Space is a bounded context for a body of work. It has its own identity and lifecycle, can contain related objects and sub-spaces, can have members, and can be extended with work-specific artefacts. A tag is a lightweight label: apply the same tag to supported objects wherever they live, then use it to classify, filter and retrieve related items across Spaces. Use a Space when the context itself matters; use a tag when you only need cross-cutting classification.

Yes. Create a text-only item in Pinboard. Quick Notes appear with your other pins and can be tagged or linked to related work.

Yes. Add a recurrence pattern and, if needed, an end date to a task. Completing the current occurrence creates the next one. Use Routines for habits or repeated activities, and Automations for repeated updates across the workspace.

Pinboard is the capture area for articles and other URLs, PDFs, images, videos, quotes, and text-only Quick Notes. Each pin can include your own note and tags.

Yes. Create a Page for the meeting, or create a template first and use it for future Pages. Templates are useful for repeated structures such as meeting notes, project briefs, reviews, and research records.

Yes. A task can link to a Page, pin, table, Canvas item, person, or calendar context. Use a Space to collect related objects and tags to classify items across Spaces.

Yes. In Settings, choose the Obsidian vault folder as the Productivities notes folder. Productivities reads and writes standard Markdown files. Obsidian plugins, themes, and custom rendering are not reproduced, so back up an established vault before using it in another app.

Tasks, Spaces, settings, and other structured records are stored in the local application database. Pages are Markdown files. Images, PDFs, video, and audio use media folders you select in Settings.

Yes. You can use the core workspace and edit local data without an internet connection. Cloud AI providers, calendar synchronisation, and other external integrations need a connection when they synchronise or run.

No. The desktop app uses an account stored on your own installation. A third-party account is needed only for an integration you choose to connect, such as Google Calendar or a cloud AI provider.

Yes. Back up the local application data and the folders that contain your Pages and media. For Pages, optional Git support can create local commits and work with a remote repository that you configure.

No. AI can be disabled in Settings. If you enable it, configure a supported cloud provider with your own API key or use a compatible local model. Tasks, Pages, Pinboard, and the other core tools do not require AI.

Hably is the AI agent built into Productivities. It can read the parts of your workspace made available to it, use that context to answer questions, and create or update supported items when the relevant capabilities are enabled. You control the AI provider, permissions, and approvals.

Hably can search the workspace, summarise material, propose a sequence of steps, and create or update supported objects when the relevant tools are enabled. Its available actions are limited by your configured capabilities and approval settings.

Yes. Productivities has its own task manager for creating, organising, prioritising and completing tasks, including recurring tasks. Schedule tasks in the Planner or place them on the agenda alongside calendar events. Todoist, Jira and external calendar connections are optional integrations.

Yes. In Settings, enable only the tools you want to use; disabled tools are removed from the normal interface. You can also change the light or dark theme, accent colour, font family and scale, note layout, and a range of view and display preferences.

The desktop app supports macOS and Windows. Apple Calendar and Apple Reminders integration is available only on macOS.

An iOS companion app is currently in development. It is designed to connect directly to your Productivities desktop installation. A separate Productivities cloud service for connecting Productivities apps across devices is also in early development.

No subscription is required for the desktop app. The Free tier has no licence charge, and Personal Pro is a one-time purchase. An optional Productivities cloud subscription is in development for people who want hosted connectivity between apps, but it will not be required to use Productivities. Fees charged by third-party integrations are separate.

Free includes Tasks, Markdown Pages, Pinboard, Spaces, Calendar, Routines, Plugins, Apple Calendar, Git, and local-first use. Personal Pro adds Hably and AI providers, Canvas, Databases, Forms, People, Highlights, Rediscover, Automations, advanced workflow tools and customisations, and additional integrations. The pricing page contains the complete current list.